Residency Program Coordinator

Our mission is to engage young people in arts experiences to inspire creativity and impact social change.

Urban Gateways remains a catalyst for creative youth voices in our city through multiple initiatives built with a broad network of local and national partnerships. Growth and innovation are the themes in the current strategic plan, making this the best time to join our dynamic, team-based staff.

Position: Residency Program Coordinator
Department: Program Department, School-Based Programs Team
Status: Full-time, 40 hrs/wk, occasional evenings/weekends
Benefits: Yes


The Residency Program Coordinator provides support to the Program Department by working collaboratively with in- and out-of-school and community-based programs to play an instrumental role in designing dynamic and engaging arts experiences for our participants.


  • Serve as the primary point person for ongoing in- and out-of-school residencies as well as related special projects
  • Coordinate all aspects of residency programs (including workshops and professional development): scheduling artists, handling program changes and substitutions, creating and tracking school/partner and artist paperwork, overseeing individual program budgets, and other related duties
  • Collaborate across Program Staff to connect hands-on instruction programs and performances to innovate in-school program offerings
  • Work with Senior Program staff to develop and implement new program models or components to enhance student/audience experiences within residencies, workshops, and other program models, primarily informed by best practices in Creative Youth Development
  • Support Program Managers in artist recruitment and onboarding for new teaching artists
  • Conduct site visits to observe and support artists and their development; provide regular feedback to artists to support growth
  • Work with Program Managers on the design and implementation of professional development opportunities for artists
  • Work with Program Managers and teaching artists to support program evaluation, including data collection and/or process documentation
  • Support efforts from the Communications Department to promote and showcase instructional programs, including helping to coordinate documentation site visits and collecting information for the website and print collateral
  • Work closely with Operations and Finance on systems for administrative tasks including contracting and invoicing, scheduling, site follow up, and data entry
  • Perform other administrative and departmental duties as necessary


  • 2+ years experience in the arts education or performing arts fields, ideally with a passion for programming
  • Strong organizational skills and attention to detail; ability to prioritize and manage numerous tasks and projects while maintaining a positive attitude and cool demeanor; must be a team player while also able to work independently
  • Demonstrated experience in one or more arts disciplines with a working knowledge of the Chicago arts landscape
  • Passion for the arts, arts education, and working with young people
  • Understanding of Chicago Public Schools, educational standards, and general school practices
  • Strong interpersonal, oral, and written communication skills
  • Experience and/or ability to work and interact effectively with a diverse, multicultural audience
  • Bachelor’s degree in the arts and/or education, or a related field preferred
  • Access to reliable transportation to visit programs throughout the area
  • Microsoft Office and Google Suite experience; Salesforce and video editing experience a plus

Starting Salary 

Mid 30’s, commensurate with experience


Interested Candidates should forward a cover letter and resume to with Program Coordinator in the subject line or mail to:

Urban Gateways
Attn: Human Resources
100 S State St Floor 4
Chicago IL 60603

Deadline to Apply

Friday, March 22, 2019. No phone calls please.

About Urban Gateways

Urban Gateways works to overcome social and economic barriers for youth to access Chicago’s artistic and cultural vitality, fostering a more creative and artistically responsive society. Urban Gateways was founded in 1961 to connect youth to the city’s many arts and culture institutions as a vital tool for personal growth and expanded opportunities. Through a range of initiatives, young people acquire and refine artistic skills, demonstrate their talents, engage in critical thinking, explore new possibilities, and contribute to the civic discourse of our community. Urban Gateways works across the metro area and in nearly every Chicago ward, with concentrated efforts in South and West side communities. The organization conducts Arts Education, Creative Youth Development, and Civic Engagement initiatives that reach over 80,000 youth across 250 locations annually.