Facilities Coordinator

Summary:

The Facilities Coordinator will report to the Chief of Operations in maintaining a safe and well-functioning media center that supports an open yet secure learning environment for participants ages 16 to 24. This person will support daily operations, administer COVID safety procedures as visitors arrive, and collaborate with staff to encourage best practices in the use of space and facilities.

Department: Operations Department

Status:
Part-time Hourly, 20 hours per week Tuesday through Friday from 1:30pm to 6:30pm with occasional  evenings/weekends as needed.

Salary:
Entry-Mid-Career Level Position – Hourly rate $15-$20/Hr

Benefits:
Paid sick time earned 1 hour for every 40 hours worked. 

Responsibilities:

75% of Time: Perform receptionist duties (approximately 15 hours a week)

  • Execute opening/closing checklists in support of open programming hours
  • Be stationed at the front desk to greet, track, monitor, and register visitors as they arrive
  • Perform COVID safety protocol such as temperature checks, administer health screener surveys, and provide PPE as needed.
  • Ensure participant profiles are completed within the Salesforce database
  • Administer registration materials to new guests/visitors
  • Ensure compliance with health and safety regulations
  • Restock office and kitchen supplies
  • Maintain clean environments including kitchen, front desk and shared spaces


20% of Time: Operations Support
(approximately 4 hours a week)

  • Monitor regular maintenance of equipment and internal systems(e.g. heating system, alarms, security cameras)
  • Support activities that happen inside/outside the building, such as proper waste disposal, window cleaning, and fire extinguisher service
  • Check rooms, furniture, and equipment to identify maintenance needs
  • Assist Operations with vendor and janitorial visits and receivables


5% of Time:
Other duties as assigned (approximately 1 hour a week)
This portion of the role allows for each individual to work on additional projects that support the Urban Gateways mission and values, while also encouraging staff to build upon their expertise and/or interests. This may include:

  • Data entry support
  • Participating in committees and task forces as schedule allows

Qualifications:

  • Skilled in communicating with all people in a clear and supportive manner, experience with young people a plus
  • Demonstrates a creative approach to both new opportunities and problem solving 
  • Knowledge of facilities maintenance and usage of basic power tools 
  • Well-organized with the ability to take imitative and work independently  
  • Sound judgement and the ability to think quickly during emergencies 
  • Knowledge of Salesforce, Dropbox and Google Suite experience is a plus
  • CPS & First Aid Certification a plus, but not required

Comments:

Interested candidates should send a cover letter and resume to [email protected] with Facilities Coordinator in the subject line. For best consideration, please apply by December 31, 2021. Interviews will take place over the following 2 to 3 weeks with the goal to have someone start in January 2022. We will make every effort to accommodate candidates’ schedules and needs in all parts of the hiring process.

Location:

The ideal candidate will reside in the Chicago area and will have reliable transportation with the ability to be in person at the Street Level Program facility located at 1637 N Ashland Ave.


About Urban Gateways

Urban Gateways is celebrating 60 years as a catalyst for creative youth voices in our city through multiple initiatives built with a broad network of local and national partnerships. Our mission is to: Engage young people in arts experiences to inspire creativity and impact social change.

The team at Urban Gateways works to overcome social and economic barriers for youth to access Chicago’s artistic and cultural vitality, fostering a more creative and artistically responsive society. Urban Gateways was founded in 1961 to connect youth to the city’s many arts and culture institutions as a vital tool for personal growth and expanded opportunities. Through a range of initiatives, young people acquire and refine artistic skills, demonstrate their talents, engage in critical thinking, explore new possibilities, and contribute to the civic discourse of our community. Urban Gateways works across the metro area and in nearly every Chicago ward, with concentrated efforts in South and West side communities. The organization conducts Arts Education, Creative Youth Development, and Civic Engagement initiatives that reach over 90,000 youth across 250 locations annually.

Urban Gateways offers an inclusive environment that celebrates collaboration and thinking differently to solve the challenges before us. Our goal is to be a diverse workforce that is representative at all job levels of the population we serve. Urban Gateways is deeply committed to the principles of equity, diversity, and inclusivity. Individuals from groups whose voices are not traditionally represented in arts education spaces are particularly encouraged to apply.